Administrative Assistant – Safe, Strong & Sober Program

(Full Time, Non-Exempt)

Goals: Provide high quality administrative and secretarial support services to Safe, Strong and Sober Program.  Assure timely completion and efficient completion with tasks and projects as directed.

Job Qualifications: High School Diploma or Associate degree or higher preferred with minimum of 2 years’ accounting or office administration.   Must be organized, able to multi-task and prioritize job assignments.  Must possess good written and oral communication skills, computer knowledgeable and proficiency with MS Office program (Word, Excel, Access, PowerPoint). 

Responsibilities:

  1. Provide support services to Program Manager, DV Trainer and VP of Community Services.
  2. Maintain all program related files; administrative, accounting, contract, MOUs, grant reports, etc.
  3. Coordinate projects as it relates to Safe, Strong & Sober Program.
  4. Assist with travel arrangements on each island for DV trainer and/or Program Manager.  
  5. Work with Program Manager to maintain training calendar and travel schedule.
  6. Assist with data collection related to the program.
  7. Issue check requests, credit card approval forms, etc. for all travel related and other expenses with supporting documentation and maintain accounting files.
  8. Assist all other administrative assistants with “overflow” duties.
  9. Provide front desk telephone coverage on a rotation basis
  10.  Provide other administrative support to agency as needed (i.e., coverage during vacation, sick days, etc.).
  11.  Attend and participate in Operations, Administrative Support Team, and Staff meetings, and any other relevant committee meetings as assigned by Vice President of Community Services.
  12.  Participate in four trainings per year about domestic abuse, and other substantive issues relevant to effective and efficient execution of duties.
  13.  Assume other duties as assigned by Vice President of Community Services
  14.  Reports to VP of Community Services.

Interested? Submit your cover letter, resume and 3 references to: jacquek@stoptheviolence.org